Use our event floor plan software tool a la carte or included in the following products:. Venue Management Software Perfect for event centers, hotels, restaurants, corporate facilities, non-profit venues and reception halls. Learn more. Event Management Software Perfect for corporate events, meetings, weddings, galas, fundraisers, educational events and more. Building precise, appealing event floor plans has never been easier. What are the benefits of online event floor plan software for event diagramming?
Build layouts faster - User friendly room layout apps with drag-and-drop capabilities and reusable templates mean you can build setups in minutes, not hours, which can save time for you and your staff.
Output looks very professional - The printouts and output files like PDFs have clean lines, colors and an orderly appearance; it just simply looks as if it were designed by a professional in something like Adobe Illustrator but with a lot less to learn. And you can even duplicate a floor plan to create one or more versions.
Display more information - If you need to add lots of notes and details in your designs, you can fit quite a bit into each one.
Built-in seating arrangement - Assigning guests to seats is as easy as dragging-and-dropping names from your guest list onto seats at tables and in chair rows. And you can print out these seating charts or display them on monitors at the entrance of events so your guests can easily locate their seats. Integrates with other apps - Many top event planning software programs have their own guest list and check-in tools for creating seating charts and managing attendees, and some even integrate with other applications for sharing data across platforms.
Great tool for sales - Nothing sells your event services or venue space like visually showing a prospect what they can expect, and a colorful, detailed wedding, conference room or meeting room diagram is worth a thousand sales pitches.
Venue layout software is especially helpful for restaurants, banquet halls, golf clubs and wineries in selling space rentals and services for private events. Collaborate easily - A huge benefit of having your electronic event diagrams online is that you can easily share them in real-time with your co-workers, staff, clients and contractors, and event layout software also lets you open up your designs to having others edit them if you wish.
Compatible with every operating system - A reputable online event floor plan maker should work via Web browsers so that they are compatible with Macs and PCs as well as many Apple, Android and other tablet and mobile devices.
What kinds of events would benefit from an event floor plan app? Banquets and galas - Great for laying out events that require food service or catering with lots of table seating, banquet setups, stages and floors. Classrooms and seminars - Represent an educational setup with desks and chairs or more of a professional setting with meeting or conference tables.
Exhibition halls and trade shows - Exhibit spaces must allow for adequate flow of people through the space, and trade show floor plans let you depict exhibitor booths, aisles, open spaces, kiosks, gathering areas and more. Meetings and conferences - Large events with many participants require extensive planning, and floor plans for conferences let you direct staff on how to set up individual meeting and conference room setups as well as auditorium layouts.
Weddings - Create wedding setups for receptions and ceremonies, where there may be many requirements like dining, dance areas, stages, band or DJ setups, chair rows and the like. Who would benefit from using event floor plan software? Caterers - Build detailed layouts for buffet or seated dinners with assigned seating and designations of guest meal choices from a menu so servers know where to deliver meals.
Event planners - Create setups for all kinds of corporate, non-profit and social events to show to your external and internal clients as well as to direct event vendors and staff. Event venues and facilities - Build setups for exterior and interior spaces to impress your prospects and clients and show your staff how conference and meeting rooms as well as ballrooms, lobbies and other event spaces should be set up.
Best for: Valuable for smaller-scale event planning, from corporate meetings to weddings. Bottom line: With its intuitive although dated design, even tech newbies can create clear, shareable event floor plans. But those who get stuck should not expect prompt customer service.
The best event floor plan apps simplify and accelerate floor plan design — an essential element of the planning process. Click To Tweet. This event design CAD computer-assisted design software creates highly detailed event renderings in 2D and 3D, with photo-realistic elements and lighting design.
The app is an excellent choice for venues and management groups who design large-scale, events with theatrical elements. Bottom line: Tech-savvy event planners will love Vivien. The floor plans are customizable and atmospheric, and make an excellent sales tool for large venues and enterprise-level event planners.
Switch easily between 2D and 3D layout views, and easily capture a 3D fly-through of event plans to share with clients. That said, adoption is low enough that planners will struggle to find events willing to collaborate with them in the software.
Download this PDF for a full overview of Social Tables event planning tools that you can share with your team. Huge, complex events made simple with collaborative diagramming. Use real-time collaboration and instant updates to keep your entire team, clients, and vendors in sync. Source all in one place! Discover the best venues for your next event, and explore accurate floor plans, photos, and more.
Provide a personalized experience and save time with accurate floor plans, templates, custom furniture, and visual seating. Unlimited storage means you can upload and manage files, from client contracts to photographs and PDFs. Simply post this template at the event to quickly collect names, contact information, and any other details you might need such as affiliation with the event , or add a space where volunteers can sign up for specific tasks.
Simply adjust the column labels to include the information you are seeking. To ensure that all attendees are present at a conference or training event, have them add their signatures to this sign-in sheet. At the top of the template there is room for conference details so that the sheet can tracked and filed easily. You can modify this basic form and use it to collect attendance details at any type of event.
This template includes columns for setup and cleanup so that volunteers can plan ahead for these duties. The planning process may begin with a brainstorming session as you consider the purpose of your event, what you hope to accomplish, and what resources are available. Being concise - perhaps even limiting your event plan to one page - can encourage clarity and make you more likely to follow it. Keeping a plan short may be especially useful if you are creating an event template that other members of your organization will use to arrange future events.
Having a clear protocol to follow will make it easier to maintain standards and requirements as team members and event details fluctuate. As you think about how to craft an event that will meet your objectives, here are a few things to keep in mind and include in your plan:.
Once an event ends, the purpose of event management is to collect and evaluate key metrics. Whether you measure ticket sales and attendance, solicit feedback from participants, or conduct a performance review of the entire planning and event process, performing an evaluation can help you understand what was successful and what needs improvement.
This type of information is critical data that you can use to inform decisions about future events. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
Try Smartsheet for free, today. Listen now. In This Article. What to Include in a Strategic Event Plan The planning process may begin with a brainstorming session as you consider the purpose of your event, what you hope to accomplish, and what resources are available.
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